Executive Administrator

CordenPharma Colorado
Colorado (US)
Job #1911
Full-time

CordenPharma Colorado
Job #1911

Colorado (US)
Full-time

CordenPharma Colorado

CordenPharma Colorado is a highly sophisticated and entrepreneurial mid-sized pharmaceutical manufacturing company located in Boulder, Colorado. Our chemists and engineers are widely recognized for their history of innovation, having developed efficient manufacturing processes for some of the world’s most complex pharmaceutical compounds. CordenPharma Colorado also is acclaimed for its flexible manufacturing facilities and experienced workforce that can handle a wide range of production techniques and volumes. Ultimately, in partnership with our customers, CordenPharma Colorado is focused on its health care mission, proudly producing medicines that help patients around the globe survive and enjoy more comfortable lives.

SUMMARY

Provides executive administrative support and handles administrative and business details for President. Handles matters of a confidential nature. Provides support in other areas as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.

  • >> Schedules and coordinates the President’s appointment calendars, meetings and agendas.
  • >> Coordinates, compiles and edits monthly reports for ICIG management reporting.
  • >> Compiles and issues reports and status updates on site goals and other site performance indicators.
  • >> Makes domestic and international arrangements for the President and visitors; prepares expense reports; reconciles credit card statements.
  • >> Assists with PowerPoint presentation for customer meetings, town hall meetings, business review meetings and site manager meetings.
  • >> Maintains Corporate Records book.
  • >> Maintains customer contracts files and tracking system.
  • >> Prepares and distributes Leadership Team and Operating Committee meeting agendas; minutes and correspondence, and maintains confidentiality. Coordinates weekend coverage and the Leadership Team calendar.
  • >> Coordinates quarterly employee town hall meetings and employee roundtable breakfasts/luncheons.
  • >> Coordinates lodging; catering and dinner arrangements for other site visitors and potential customers.
  • >> Creates purchase requisitions; releases requisitions, and receives invoices in SAP.
  • >> Maintains and posts organizational chart updates as needed.
  • >> Responsibility for Preparation and issuance of proposals and other documents as needed
  • >> Handles intranet postings for President’s blog and site visitors’ calendar.
  • >> Performs other duties as assigned.

LEADERSHIP & BUDGET RESPONSIBILITIES

This job has no supervisory responsibilities.

SAFETY & ENVIRONMENTAL RESPONSIBILITIES

Every individual is personally responsible for the safety and environmental aspects of his or her activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all of their knowledge, training, ability and experience.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and 5 years experience working for senior executive in corporate environment; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; work with hands; and reach above shoulder height. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is typical of an office environment.

CORE COMPETENCIES

These are the specific areas of knowledge, skill and ability that are important for successful job performance. They must be job related and consistent with business necessity.

  • >> Excellent computer skills in Microsoft applications environment, including Word, PowerPoint, Excel, Outlook and Visio.
  • >> Demonstrates oral, written and communication skills
  • >> Excellent interpersonal skills and customer services skills
  • >> Proficiency in file management and organizational abilities
  • >> Demonstrates self-initiative, ability to work independently with limited supervision and maintain confidential information.

SALARY

This is an non-exempt position. Salary based upon the successful candidate’s qualifications and level of experience.

Application

Please refer to: Job #1911 – Executive Administrator

APPLY HERE